1. PRE-MEETING/ PREPARATORY PHASE
  1. Focal person DHPMT at office of DGHSS shall write a letter to each district for convening DHPMT quarterly meeting (First week of quarter)
  2. DHO/ADHO to finalize the DHPMT meeting date (First week of quarter)
  3. DHO/ADHO to discuss and finalize the agenda in consultation with key members of the team(One week before meeting)
  4. ADHO to issue meeting notice and agenda at least one week before the meeting, and:
    1. Follow-up for participation of DHO, DM PPHI, DPWO, in-charge District M&E Cell and District focal persons of EPI, MNCH, LHW, Hepatitis, TB and Nutrition Programs, among others
    2. Ensure preparation and sharing of presentation/information/data by DM PPHI, DPWO, DEO, MS Civil Hospital
      1. Activities (Service provision/health education/community related)
      2. Staffing
      3. Service utilization
      4. Selected KPI indicators
      5. Budget allocation and utilization
  5. Update District Analytical Profile data, related to resources (profile updating after every 3 years is mandatory as part of 3 year rolling plan)(September 3rd week)
2. DAY BEFORE MEETING
  1. ADHO to coordinate with key members for finalization of material for the meeting
  2. DHO/ADHO to review presentation on MIS data, covering at least:
    1. DHIS indicators
    2. Program-based indicators (EPI, MNCH, LHW, Malaria, TB, Hepatitis and Nutrition)
    3. Facility-wise targets and trends
3. DURING THE MEETING
  1. DHO/ADHO to:
    1. Attend the meeting and compile the DHPMT meeting report
    2. Steer discussion focusing on agenda and identified issues/problems
    3. Ensure collective decision making based on shared information and analysis of issues/problems
    4. Get agreement on tentative schedule of next meeting
4. FOLLOW UP/ REPORTING PHASE
  1. DHO/ADHO to:
    1. Prepare and circulate the meeting minutes on the standardized format
    2. Ensure follow up and implementation of decisions taken in the meeting through telephone and visits, fortnightly review and troubleshooting support
    3. Maintain liaison with DGHSS for implementation of decisions at provincial level
  2. Focal person DHPMT at office of DGHSS shall analyse performance of DHPMT using minutes of meeting and issue feedback to all districts
  3. DGHSS to conduct Quarterly Provincial Performance Review Meeting focusing on DHPMT, DHIS, M&S, implementation of planned activities and budget utilization (October 4th week)
ACRONYMS
ADHO
ASSISTANT DISTRICT HEALTH OFFICER
DEO
DISTRICT EDUCATION OFFICER
DGHSS
DIRECTORATE GENERAL OF HEALTH SERVICES SINDH
DHIS
DISTRICT HEALTH & INFORMATION SYSTEM
DHO
DISTRICT HEALTH OFFICER
DHPMT
DISTRICT HEALTH AND POPULATION MANAGEMENT TEAM
DM
DISTRICT MANAGER
DPWO
DISTRICT POPULATION WELFARE OFFICER
EPI
EXPANDED PROGRAM ON IMMUNIZATION
KPI
KEY PERFORMANCE INDICATOR
LHW
LADY HEALTH WORKER
M&E
MONITORING AND EVALUATION
M&S
MONITORING AND SUPERVISION
MNCH
MATERNAL NEWBORN AND CHILD HEALTH
MS
MEDICAL SUPERINTENDENT
PPHI
PEOPLES PRIMARY HEALTHCARE INITIATIVE
TB
TUBERCULOSIS
PERFORMANCE ANALYSIS ANDFEEDBACK BY DGHSS OFFICE LETTER FROM DGHSS OFFICETO CONVENE MEETING MINUTES OFMEETING(ISSUANCEWITHIN 10 DAYS) FOLLOW-UP OFDECISIONSIMPLEMENTATION FINALIZATION OFMATERIALS FORMEETING ISSUANCE OFMEETING NOTICEAND AGENDA PREPARATIONOF AGENDA FINALIZATIONOF MEETING DATE QUARTERLY DHPMT MEETING WRITING LETTER ,UPDATE ON PHONE ,AND VISIT TROUBLESHOOTING FORTNIGHTLY REVIEW Collective evidence baseddecision makingCoordination and collaborationCommunity voiceTransparency and accountability ENSURE : FOLLOW-UP WITH MEMBERSTO ENSURE PARTICIPATION DM PPHIDPWODEOOther stakeholdersIssues for decision-making PERFORMANCE OF : ONE WEEK BEFORE MEETING Oversight for serviceprovision and managementfunctionsProvision of technicalguidancePerformance assessmentMonitoring budgetutilizationMonitoring implementationof planned activitiesagainst targets CARRY OUT : District DHISFacility wise targetsand trendsPriority Programs (EPI, MNCH, Nutrition, LHW,Malaria, TB, and Hepatitisetc.)Issues for decision-making PERFORMANCE OF : CONSULTATIONS WITH KEYMEMBERS & STAKEHOLDERS